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Start
with a company that you can trust......….Better Business Bureau (BBB)
accredited and NACE national award
winning full service event planning firm with Hawaii’s ONLY Certified Professional Catering Executive (CPCE) and
Certified Meeting Planner (CMP) dedicated to service
excellence. Call (808) 782-4514 to check availability or
e-mail
info@hawaiiweddingsandevents.com
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Hawaii Weddings and Events becomes
your trusted advisor as we're the only person that is overlooking at all
aspects of your entire Oahu
wedding day
.
While
your caterer, photographer, florist, entertainment,
video,
etc. are all critical components of your
successful wedding as they are providing their services and/or
products, keep
in mind that they aren't the ones that will reconfirming all of your vendors,
ensuring everyone is on-site
as scheduled, cross-checking all of your details to ensure that everything
has been ordered so everyone has what they need,
when they need it, and where they need it
at the appropriate time.
With all of our
wedding packages, Hawaii Weddings and Events provides a detailed bridal
checklist
form to obtain valuable information, including, but is
not limited, contract information of your parents and bridal party,
special song
requests, demographics of your guests, ceremony traditions, set-up requirements and complete
information on your contracted vendors.
As an
experienced professional
planning firm we understand the pre-planning process is the most
critical element to creating and executing a
successful event. It
is through this pre-planning process that we
have a clear
understanding of your needs, have
double checked all details, may offer suggestions on things you may
not have considered, adjust timelines to ensure that the flow and
timing is appropriate
to ensure
you,
and guests, may enjoy an Amazing, Fun
and Stress-Free Celebration!
CEREMONY
ONLY PACKAGES:
Just the Two
of Us - $475 plus tax
Your
Oahu beach wedding
at Waialae Beach Park includes arranging permit with the Department
of Land and Natural Resources with required Certificate of
Insurance, two fresh seasonal floral leis for bride and groom, non-denominational minister,
commemorative wedding certificate, on-site wedding coordinator for
the ceremony that
brings the beach permit, leis and serves as your witness for the
wedding.
Additional time and services are available upon request.
Waikiki Sunset Ceremony Package
- $2750 plus tax
Say "I DO" on the oceanfront
lawn as you exchange your vows and start your life together
The Waikiki Sunset Wedding Package is
available on Mondays, Tuesdays and Thursdays (excluding holidays).
Held
on the lawn of the Waikiki Aquarium, located next to a living reef
on the Waikiki shoreline which is conveniently located for your
friends and family. Site
rental fee of Waikiki Aquarium lawn for one hour with seating up to
50 guests
-
Non-denominational
minister to perform your ceremony
-
Acoustic
Hawaiian Guitarist to sing Hawaiian Wedding Song as you walk down
the aisle
-
Leis draped on
shepherd hooks to create your aisle
-
Two seasonal
floral leis for bride and groom for your lei exchange
-
Commemorative
wedding certificate
-
On site
coordinator for ceremony
-
Additional
services are available upon request
-
Receptions
are also available at this location for up to 200 guests (additional rental and
coordination fees apply)
Moana Surfrider Oceanfront
Wedding Ceremony Package
- $3350 plus tax
Available at
the Grand
Terrace at 5:30pm
(Monday through Thursday - subject to availability of date)
-
Includes
ceremony site and service charge for one hour total
-
Non-denominational
minister to include Hawaiian lei exchange between bride and groom
-
Hawaiian
guitarist (add $100 if want to change to harpist)
-
On-site wedding
coordinator for one hour
-
Archway
and six stanchion
poles
-
Uncovered white
outdoor chairs (up to 30)
-
Seasonal floral
boutonnierre for groom to match bride’s bouquet
-
Seasonal floral
bouquet for bride (provide your colors)
-
Seasonal floral
leis for lei exchange (bride and groom)
-
Lauhala fans
for your guests (up to 30)
-
Commemorative
wedding certificate
-
Wedding gift
for bride and groom
A
LA CARTE SERVICES:
***NEW
OFFERING**
We're Engaged......Now What? $350 plus tax
(prepaid prior to start of services)
A
one month kick-off virtual (e-mail) consulting
package! Perfect for clients that don't
know how to start the wedding planning process. The
first thing we help you do is to create your spending plan
(otherwise known as budget) for the wedding as we know from
experience that much of the stress of wedding planning is when
couples overextend themselves by not having "realistic"
figures or completely forgetting something. After
defining your spending plan, we will streamline the process of
selecting your vendors by checking their availability first, then
providing at least 3-4 referrals for each category that matches your
style and budget which will save you time, stress and
money.
"Virtual
(e-mail) Consulting -
$75 plus tax/per hour (minimum of 2 hours prepaid prior to
start of services)
E-mail
based consulting (an average of 20-30 e-mails per hour) which may be
used to have a qualified resource to answer your planning questions,
provide vendor resources that match your style and budget, event design, timing, etc.
**UNLIMITED**
"Virtual
(e-mail) Consulting -
$400 per month (prepaid prior to start of services)
Perfect
for saavy DIY brides! Hawaii's only dually certified
professional planner will become your trusted advisor, answering
your planning questions,
provide vendor resources that match your style and budget, review
all of your inspirations and offer guidance on which Oahu vendors may
help create the look you want, review your vendor contracts to
ensure you haven't overlooked any critical elements,
etc.
Pre-Planning
"Scouting" Trip - $750 plus tax per day (up to 10 hours
per day/prepaid prior to start of services)
We
will set-up your pre-planning appointment schedule with venues and
vendors during your visit to Honolulu to efficiently manage your
valuable time. Picking you up from your hotel so you won't
have to worry about driving and finding each location and returning
you back to your hotel at the end of the day. Average
meeting time is 1.5-2 hours pending on travel time. so an average of
5-6 meetings per day.
On-Site
Coordination -
$125 plus tax/per hour (minimum of 3 hours)
Coordinator
is on-site to oversee set-up of wedding ceremony and/or reception,
helps to direct processional, queue musician, distribute flowers,
direct guests, follows up on vendors arrival, distributes payments
and manages your timeline allowing you and your guests to enjoy your
wedding celebration.
In-Person
Consultation Meeting -- $100 plus tax/per hour
We
provide one free initial consultation which is used to determine
which of our services may best suit your needs. Additional
meeting times are charged at an hourly rate unless it is included in
your coordination package pricing (see below).
The "Worry Free" Candy Buffet
- contact us for quote - price varies depending on type of candies
used
Save yourself
the time, money and the aggravation of buying and/or shipping glass
containers, scoops and candy! No more figuring out
how you're going to transport, set-up and replenish the candy during
your event and what to do with the containers when you're done.
Service includes set-up of the candy buffet
(re-using your reception table), glass containers,
scoops, labels for all candy items, purchasing of 8-10 different
types of candy (type based on whether indoors or outdoors),
cellophane bags with twist ties and breakdown.
Pricing is dependent upon number of guests, type
of candies used (higher cost associated with limiting colors to only
2-3) and the number of containers. Clients that
book the candy buffet in conjunction with one of our coordination
packages will receive a preferred rate.
Rehearsal
Dinner Coordination and Set-Up - $100 plus tax/per hour
Includes
rehearsal dinner recommendations, reservations, set-up of table
decor (additional fees apply depending on whether fresh flowers or
rental of such items as candles, Moroccan lamps, etc., pick-up and
delivery of your bridal party gifts to venue
Rentals
(for our clients only, we must be on-site at end of event to
retrieve items)
For
destination weddings and those going "green", our ever
expanding inventory includes votive candle holders (clear, frosted,
sage green with rafia or purple), LED battery lights for outdoor
events, bamboo runners, Moroccan Lamps, a variety of vases, frames
that are used for table numbers, table tent cards and menu signage,
etc.
Simply
Set-up - $95 plus tax per hour/per staff (minimum of 3 hours)
Perfect for
brides that have a ceremony at one location and a small reception at
another location and simply doesn't have anybody to take care of the
set-up for her reception. An on-site staff person (which
is not a coordinator position will
set-up your reception table (gift box, guest book, seating
assignments, etc) favors, place cards, table numbers, fans,
etc. The number of hours, number of staff and pricing is
dependent upon whether items are pre-delivered to venue or if staff
has to pick-up items in advance of wedding date as well the number
of staff that is required to complete the tasks within the given
time frame.
Personal
Event Shopper Service - $45 plus tax per hour (3 hour minimum)
Are
you wondering just how you are going to manage to get all of your
errands done the week of your wedding day without going crazy?
Let
Hawaii Weddings and Events take some of the pressure off of you with
our new personal event shopping service.
Your time is precious and the days leading up to your wedding
should focused on spending time with your family and friends being relaxed
and stress-free versus wandering the streets of Honolulu.
Give
us your list and let us take care of your errands (including, but
not limited to the following):
·
Purchasing
items and preparing your out-of-town gift bags so that they are
ready upon arrival
·
Picking
up your special linens and delivering to your venue
·
Purchasing
your beverages for your off-premise events and delivering them to
your caterer
·
Buying
items and stuffing your favor boxes
·
Picking
up your wedding gown and getting it pressed for you
·
Purchasing
bridal party gifts and delivering to your rehearsal dinner
·
Preparing
children activity bags to keep them busy during the wedding
reception
·
Having
your favors, guest book, parasols, etc. shipped to Hawaii and delivered to your hotel upon arrival.
Our
Personal Event Shopping
Service fee is at an hourly rate. Please keep in mind that
this hourly fee not only covers paying for our staff’s time, but
it also covers the wear and tear on our vehicles as well as the cost
of gas). Rate is reduced for those that have
booked one of our planning and coordination packages.
The
hourly fee is charged based upon amount of time it takes to travel
to each destination (copies of MapQuest calculations will be used to
figure mileage and time) as well as the amount of time it takes to
do your shopping and prepare items.
Our
Personal Shopping Service is subject to availability of and requires
prepayment for our projected time (based on your needs) and for the
products that we are purchasing on your behalf.
Receipts for all purchases and your change will be provided
upon completion of your shopping trip.
Personal
shopping service is subject to availability with priority given to
Hawaii Weddings and Events couples that have secured one of our
coordination packages.
PLANNING
AND COORDINATION PACKAGES:
"An
Intimate Affair" –
One Month (30-Day) Countdown to your Hawaii Wedding - $675 plus
tax
Perfect for the
casual and intimate wedding with less than 30 guests that have made and finalized with their venue,
booked all of their vendors and will finalize
all of their
own contracts with
the venue as well as vendors.
-
Our bridal
checklist is sent to client and is returned to Hawaii Weddings and
Events by the client not later than one month prior to the wedding
day.
-
Copies of all
finalized contracts with vendors as well as catering event order
and floor plan provided by client to Hawaii Weddings and Events
not later than one month prior to wedding day
-
Preliminary
timeline of what you envision is sent to Hawaii Weddings and Events not later than one
month prior to wedding day
-
Detailed
final timeline
prepared and distributed to all your vendors two weeks prior to
wedding day
-
In-person
meeting with couple one week prior to wedding day
-
Set-up of
reception table (guest book, name list, gift card basket, as
identified in answers provided in the bridal questionnaire form).
-
Ensures
ceremony and reception venue are set-up as pre-arranged with venue
and as shown on floor plan
-
Distributes
flowers and vendor payments as needed.
-
On-site wedding
coordinator for up to 4 hours (set-up for ceremony, ceremony and
ensuring reception is set-up
-
Additional
on-site coordination hours on wedding day are available at special
rate of $75.00 per hour and may be required if you have rental
items that needs to be collected at the end of the event on behalf
of other vendors.
-
Rehearsal is
reserved one month prior to wedding (based on availability of the
venue and coordinator) and is charged at additional $125 plus
tax/per hour (*note: if
bridal party/parents are on time and focused then one hour of time
suffices).
-
Travel fee of
$50-75 applies for weddings outside of Waikiki
“It’s
My Wedding Day” – One Month (30-Day) Countdown to your Hawaii Wedding -
$875 plus tax
Perfect for
very organized couples that have made and finalized with their venue,
booked all of their vendors and will finalize
all of their
own contracts with
the venue as well as vendors.
-
Our bridal
checklist is sent to client and is returned to Hawaii Weddings and
Events by the client not later than one month prior to the wedding
day along with copies of all
finalized contracts with vendors as well as catering event order
and floor plan
-
Preliminary
timeline of how you envision your wedding day is sent to Hawaii Weddings and Events not later than one
month prior to wedding day so that there is time to review and
make appropriate adjustments after reconfirmations are made with
vendors.
-
Detailed
final timeline
prepared and distributed to all vendors two weeks prior to
wedding day
-
In-person
meeting with couple week of wedding
-
Final
reconfirmations with all vendors made week of wedding
-
Set-up of
ceremony and reception details (fans, programs, guest book, name list, gift card basket,
place cards, favors, etc.) as
identified in answers provided in the bridal questionnaire form).
-
Ensures
ceremony and reception venue are set-up as pre-arranged with venue.
-
Distribution
of flowers and vendor payments as needed
-
On-site wedding
coordinator two hours prior to start of ceremony and through
formal program (maximum of 7 hours)
-
Additional
on-site coordination hours on wedding day are available at special
rate of $75.00 per hour and may be required if you have rental
items that needs to be collected at the end of the event on behalf
of other vendors (ie: rental vases)
-
Additional
staff for extensive set-ups available at $35.00 plus tax/per
hour (minimum 4 hours)
-
Rehearsal is
reserved one month prior to wedding (based on availability of the
venue and coordinator) and is charged at additional $200 plus
tax/per hour (*note: if
bridal party/parents are on time and focused then one hour of time
suffices).
-
Travel fee of
$50-75 applies for weddings outside of Waikiki
Halekulani
Hau Terrace - Two Month (60 Day) Countdown to your Hawaii Wedding -
$1075 plus tax
-
Our
bridal checklist is sent to client and is returned to Hawaii Weddings and
Events by the client two months prior to wedding day
-
Copies of all
finalized contracts with vendors as well as catering event order
and floor plan provided by client to Hawaii Weddings and Events
not later than two months prior to wedding day
-
Detailed
final timeline
prepared and distributed to all concerned two weeks prior to
wedding day
-
In-person
meeting with couple one week prior to wedding day (if schedule
permits, would like to be at finalization meeting with venue)
-
Final
reconfirmations with all vendors made week of wedding
-
Set-up of
reception table (guest book, name list, gift card basket, as
identified in answers provided in the bridal questionnaire form)
-
Distribution
of flowers and vendor payments as needed
-
Ensures
ceremony and reception venue are set-up as pre-arranged with venue
and as shown on floor plan
-
On-site wedding
coordinator for up to seven (7) hours (sets up ceremony, picks up
bride from guest room, facilitates wedding and reception
and on-site through formal program)
-
Additional
on-site coordination hours on wedding day are available at special
rate of $75.00 per hour and may be required if you have rental
items that needs to be collected at the end of the event on behalf
of other vendors.
-
Rehearsal is
reserved one month prior to wedding (based on availability of the
venue and coordinator) and is charged at additional $200 plus
tax/per hour (*note: if
bridal party/parents are on time and focused then one hour of time
suffices).
-
Travel fee of
$50-75 applies for weddings outside of Waikiki
"Elua”
Two Month (60-Day) Countdown to your Hawaii Wedding - $1200
plus tax
Great
for our organized destination wedding couples that would like to get
everything done prior to the one month marker as they know that last
month before the wedding goes really fast as you are wrapping up
things at work/school, and packing for Hawaii.
-
Four (4)
virtual consulting hours ($300 value) are provided to help answer questions,
assist with vendors and provide valuable feedback prior to the
60-day marker (additional virtual
consulting hours if needed are available at $75/per hour).
-
Our bridal
checklist is sent to client and is returned to Hawaii Weddings and
Events by the client not later than two months prior to the wedding
day along with copies of all
finalized contracts with vendors as well as catering event order
and floor plan.
-
Preliminary
timeline sent to Hawaii Weddings and Events not later than two
months prior to wedding day so that there is time to review and
make appropriate adjustments after reconfirmations are made with
vendors.
-
Detailed
final timeline
prepared and distributed to all vendors two weeks prior to
wedding day
-
In-person
meeting with couple one week prior to wedding day
-
Final
reconfirmations with all vendors made week of wedding
-
Set-up of
ceremony and reception details (fans, programs, guest book, name list, gift card basket,
place cards, favors, etc.) as
identified in answers provided in the bridal questionnaire form).
-
Distribution
of flowers and vendor payments as needed
-
Ensures
ceremony and reception venue are set-up as pre-arranged with venue
-
On-site wedding
coordinator two hours prior to start of ceremony and through
formal program (maximum of 8 hours)
-
Additional
on-site coordination hours on wedding day are available at special
rate of $75.00 per hour and may be required if you have rental
items that needs to be collected at the end of the event on behalf
of other vendors.
-
Rehearsal is
reserved one month prior to wedding (based on availability of the
venue and coordinator) and is charged at additional $200 plus
tax/per hour (*note: if
bridal party/parents are on time and focused then one hour of time
suffices).
-
Travel fee of
$50-75 applies for weddings outside of Waikiki
“For My
Peace of Mind” - Your Three Month (90-Day) Countdown to a Stress Free Wedding
Day - $1575 plus tax
Great
wrap up package! For those
couples that have made all of their own Hawaii wedding arrangements
at a hotel venue but just don't know how to tie up all those loose
ends or are starting to feel a little overwhelmed or unsure if they
have done everything correctly.
-
Six (6)
virtual consulting hours ($450 value) are provided to help answer questions and
provide feedback prior to the 90-day marker (additional virtual
consulting hours if needed are available at $75/per hour).
-
Our
bridal checklist
is sent to client to ensure that all of the “little” details
have been covered and is returned to Hawaii Weddings and Events
three months prior to the wedding day
-
Coordinating
services will commence three months prior to the wedding day with an
average planning/coordination time of 50-60 hours devoted to making
your wedding day seamless.
-
Client provides
copies of all contracts that have been secured to Hawaii Weddings
and Events not later than three months prior to the wedding day
-
Hawaii Weddings
and Events will follow-up directly (via telephone consultation
e-mail or in-person meetings) at critical checkpoints to ensure that
you are on track with your wedding planning and provide you with
"homework" assignments that are prioritized for you.
-
In depth review
of all vendor contracts and reconfirmation of all vendor
services. Thorough review of contracts and orders ensures that
nothing has been overlooked.
-
Preparation
of detailed timeline for the day and final reception
program that will include specific details
on those involved, song selections, timing that is also appropriate
to your entertainment, menu, etc.
-
Set-up of
reception table (guest book, name list, gift card basket, etc)
-
Ensures
ceremony and reception venue are set-up as arranged by the client
-
Distribution of
flowers and vendor payments as needed.
-
On-site wedding
coordinator nine (9) hours on wedding day (additional hours
available at $75/per hour) to effectively manage the days
production.
-
Rehearsal (one
hour) is reserved one month prior to wedding date at most venues
-
Travel fee of
$50-$75 applies for all events outside of Waikiki
Lanikuhonua
"Where Heaven Meets the Earth" - Two Month (60-Day) Countdown Package -
$1575 plus tax
Our most popular package
has been created just for our Lanikuhonua brides who still want to
do the majority of their own planning but do need just a little more
help due to the additional logistics of this beautiful off-premise
oceanfront location.
-
Six (6) virtual
consulting hours ($450 value) are provided to help provide you with referrals for
key vendors (additional virtual consulting hours if needed are
available at $75/per hour).
-
Hawaii Weddings
and Events will prepare a custom floor plan of the reception based
on your requirements (head table, number of guests, dance floor,
type of menu, etc.)
-
Hawaii Weddings
and Events will take care of ordering your rental equipment (tent,
tables, chairs, linen, china, glassware, etc.) based on your
specific event needs to ensure that nothing is overlooked or
duplicated by caterer and that set-up and breakdown is achievable
within the given time frame.
-
Our bridal
checklist is sent to client to ensure that all of the “little”
details have been covered and is returned to Hawaii Weddings and
Events two months prior to the wedding day.
-
Copies of
client’s finalized contracts with vendors are provided by client
to Hawaii Weddings and Events two month prior to wedding day
-
Preliminary
timeline sent to Hawaii Weddings and Events two month prior to
wedding day so that there is time to review and make appropriate
adjustments after reconfirmations with all vendors.
-
In person
meeting walk through with bride and groom at venue up to two weeks
prior to wedding
-
Set-up of
reception table (guest book, name list, gift card basket, etc)
-
Assisting in
final program for the wedding day that will include specific details
on those involved, song selections, timing that is also appropriate
to your entertainment, menu, etc.
-
Set-up of
reception table (guest book, name list, gift card basket, etc)
-
Distribution
of flowers and vendor payments as needed
-
On-site wedding
coordinator for up to ten (10) hours on wedding day (additional
hours available at $75/per hour) to effectively manage the days
production from installation to breakdown.
-
Ensures
ceremony and reception venue are set-up as required serving as
liaison between party rental company and the caterer to ensure
everything is set-up, serviced and removed. Please note that
events over 100 guests may require you to secure the day before for
tent installation to ensure your event is set-up prior to your guests arrival
(the larger tents can take 4-5 hours just to install which doesn't
include your table set-up time).
-
Rental company
to set-up tent, lighting, arch and tables. Coordinator
will place linen and set-up ceremony chairs, and caterer to
place china/flatware.
-
Caterer to be
scheduled for the start the event to properly service your
guests (cocktails, hors d'ouevres, bussing tables, removing
garbage, serving food, manning buffet, taking drink orders,
etc.) and are to assist with breakdown of all tables and chairs
(stacked up on concrete) as well as removing garbage at the end
of the evening (as required by Lanikuhonua);. If your
caterer does not provide this service, we may make arrangements
to bring in additional staff at a rate of $35/per hour (4 hour
minimum).
-
Rehearsal (one
hour) may be reserved one month prior to wedding date at most venues
-
This package
may also be used for other off-premise venues such Waikiki Aquarium,
Iolani Palace, Moili Gardens or Paliku Gardens at Kualoa Ranch and
other off-premise estates 45 minutes of Waikiki (does not apply to
properties on the North Shore.
-
Travel fee is
included in above package pricing
***NEW***
“Lokahi (Unity Expressed with Harmony)” Four Month (120 days)
Countdown - $2000 plus tax
Our
newest package has been created for those clients who needed a
little more help but also needed to keep their spending plan in
line.
By having a partner in the planning process, you’re able to
stay balanced in your relationship
-
Our Lokahi package includes twelve (12) virtual consulting hours
($900 value) which starts immediately and will be especially
helpful in the beginning stages of your wedding planning to help
streamline the process of securing your professional vendors so
you can rest assured you have the right people in place.
-
Monthly
phone calls are scheduled to ensure you on track with your
planning prior to 120 day marker.
-
Review
of client's spending plan (otherwise known as budget)
-
Our bridal checklist is sent to client to ensure that all of the
"little" details have been covered and is returned to
Hawaii Weddings and Events four months prior to the wedding day.
-
Coordinating services will commence four months prior to the
wedding day with an average planning/coordination time of 50-60
hours devoted to making your wedding day seamless.
-
Client provides copies of contracts that have been secured to
Hawaii Weddings and Events not later than four months prior to
the wedding day. Contracts
may be sent prior to the 4-month marker
-
Hawaii Weddings and Events will follow up directly (via telephone
consultation e-mail, or in-person meetings) at critical
checkpoints to ensure that you are on track with your wedding
planning and provide you with "homework" assignments
that are prioritized for you.
-
In depth review of all vendor contracts and reconfirmation of all
vendor services
-
Preparation of detailed timeline that not only includes when vendor
payments are due, pick up tuxedos, final counts, etc.
-
Assisting in final program for the wedding day that will include
specific details on those involved, song selections, timing that
is appropriate to your entertainment, menu, etc.
-
Set up reception table (guest book name list, gift card basket,
etc. and other items as noted on bridal checklist.
-
Assists in finalizing all details with venue
-
For
off-premise venues, Hawaii Weddings and Events will prepare a custom floor plan of the
reception based on your requirements (head table, number of
guests, dance floor, type of menu, etc.)
If
an off-premise venue, Hawaii Weddings and Events will take care
of ordering your rental equipment (tent, tables, chairs, linen,
china, glassware, etc.) based on your specific event needs to
ensure that nothing is overlooked or duplicated by caterer and
that set-up and breakdown is achievable within the given time
frame and that staffing levels are appropriate to service your
guests
-
For
off premise venues, caterer to be
scheduled for the start the event to properly service your
guests (cocktails, hors d'ouevres, bussing tables, removing
garbage, serving food, manning buffet, taking drink orders,
etc.) and are to assist with breakdown of all tables and chairs
(stacked up on concrete) as well as removing garbage at the end
of the evening (as required by venues);. If your caterer
does not provide this service, we may make arrangements to bring
in additional staff at a rate of $35/per hour (4 hour minimum).
-
On-site wedding coordinator for up to ten (10) hours on wedding day
(additional hours available at $75/per hour to effectively
manage the days production.
-
Additional on-site coordination hours on wedding day are available
at special rate of $75.00 per hour and may be required if you
have rental items that needs to be collected at the end of the
event on behalf of other vendors.
-
Rehearsal (one hour) may be reserved one month prior to your
wedding date at most venues.
-
This package is not applicable to Loulu Palms Estate but may be
used for Lanikuhonua
Loulu
Palms Estate - 120-Day Countdown Consulting and Coordination Package - $2000
plus tax
Our newest package has been specifically created just for our Loulu Palm Estate brides
who still want to do the majority of their own planning but do need
just a little more help with the same day set-up and
breakdown logistics of this beautiful off-premise oceanfront
location and needs someone to wrap up all the loose ends..
-
Ten
(10) virtual consulting hours ($750 value) are provided to help
provide you with referrals for key vendors (additional virtual
consulting hours if needed are available at $75/per hour).
-
Monthly
phone calls are scheduled to ensure you are on track with your
planning prior to the 120 day marker.
-
Hawaii Weddings
and Events will prepare a custom floor plan of the reception
based on your requirements (head table, number of guests, dance
floor, type of menu, etc,
-
Hawaii Weddings and
Events will coordinate with Loulu Palm's designated rental
equipment (tent, tables, chairs, linen, china, glassware, etc.)
based on your specific event needs to ensure that nothing is
overlooked or duplicated by rental company and caterer.
Please note that events over 200 guests may require you to
secure the day before for tent installation your event is set-up
prior to your guests arrival (the larger tents can take 4-5
hours just to install which doesn't include your table set-up
time).
-
Caterer to be
scheduled for the start the event to properly service your
guests (cocktails, hors d'ouevres, bussing tables, removing
garbage, serving food, manning buffet, taking drink orders,
etc.) and are to assist with breakdown of all tables and chairs
(stacked up on concrete) as well as removing garbage at the end
of the evening (as required by venues);. If your caterer
does not provide this service, we may make arrangements to bring
in additional staff at a rate of $35/per hour (4 hour minimum).
-
Our
bridal checklist is sent to client to ensure that all of the “little”
details have been covered and is returned to Hawaii Weddings and
Events four months prior to the wedding day
-
Copies
of client’s finalized contracts with vendors are provided by
client to Hawaii Weddings and Events three months prior to
wedding day
-
In person
meeting walk through with bride and groom upon arrival in
Honolulu in town up to two weeks prior to wedding (usually the
same day you get your marriage license).
-
Set-up of
reception table (guest book, name list, gift card basket, etc)
-
Assisting in
final program for the wedding day that will include specific
details on those involved, song selections, timing that is also
appropriate to your entertainment, menu, etc.
-
On-site wedding
coordinator for up to twelve (12) hours on wedding day
(additional hours available at $75/per hour) to effectively
manage the days production. Typically we're on-site
from 11am-11pm as all set-up (ie: tents, tables, chairs, etc.)
and breakdown must be done on the same day at this oceanfront
venue. Additional hours if needed to return
items such as rental vases, rental linens, etc. the next day are
available at $75.00 per hour which is minimal in comparison to
hiring florist to linen company to come back at the end of the
evening
-
Ensures
ceremony and reception venue are set-up as required serving as
liaison between party rental company and the caterer to ensure
everything is
set-up,
serviced and removed as required by the venue.
-
Rehearsal (one
hour) is charged at an additional $250 plus tax if at Loulu
Palms. If rehearsal is held in Honolulu, rehearsal rate is
$125.00 plus tax (which often works out when guests are staying
in Waikiki before going to North Shore).
-
Package price
includes our
travel fee (3 hour roundtrip drive) to this oceanfront location.
“For
Sanity’s Sake”…...Consulting and Six Month (180 days)
Countdown package - $2400 plus tax
This value
added package has been created for the today’s busy bride that
wants to do most of her Hawaii wedding planning, may have definite
ideas in mind, but doesn’t know which vendors would be most
appropriate or how to get started.
Hawaii Weddings and Events becomes your “partner” in the
planning process so you can feel confident with your decisions each
step along the way and have someone to bounce ideas off of as well
as get honest constructive feedback on planning your Hawaii wedding.
-
For
Sanity's Sake package includes twenty (20) virtual consulting
hours ($1500 value) which starts immediately and will be especially helpful in the
beginning stages of your wedding planning to help streamline the
process of securing your professional vendors so you can rest
assured you have the right people in place.
-
Monthly
phone calls are scheduled to ensure you are on track with your
planning prior to the 180 day marker.
-
Review
of client's spending plan (otherwise known as budget)
-
Our
bridal checklist is sent to client to ensure that all of the
"little" details have been covered and is returned to
Hawaii Weddings and Events four months prior to the wedding day.
-
Coordinating
services will commence six months prior to the wedding day with
an average planning/coordination time of 60-70 hours devoted to
making your wedding day seamless.
-
Client
provides copies of contracts that have been secured to Hawaii
Weddings and Events not later than four months prior to the
wedding day.
-
Hawaii
Weddings and Events will follow up directly (via telephone
consultation e-mail, or in-person meetings) at critical
checkpoints to ensure that you are on track with your wedding
planning and provide you with "homework" assignments
that are prioritized for you.
-
In
depth review of all vendor contracts and reconfirmation of all
vendor services
-
Preparation
of detailed timeline that not only includes when vendor payments
are due, pick up tuxedos, final counts, etc.
-
Assisting
in final program for the wedding day that will include specific
details on those involved, song selections, timing that is
appropriate to your entertainment, menu, etc.
-
Set
up reception table (guest book name list, gift card basket, etc.
and other items as noted on bridal checklist.
-
Distribution
of flowers and vendor payments as needed
-
Assists
in finalizing all details with venue
-
If
an off-premise venue,
Hawaii Weddings
and Events will prepare a custom floor plan of the reception based
on your requirements (head table, number of guests, dance floor,
type of menu, etc.)
If
an off-premise venue, Hawaii Weddings
and Events will take care of ordering your rental equipment (tent,
tables, chairs, linen, china, glassware, etc.) based on your
specific event needs to ensure that nothing is overlooked or
duplicated by caterer and that set-up and breakdown is achievable
within the given time frame
-
On-site
wedding coordinator for up to ten (10) hours on wedding day
(additional hours available at $75/per hour to effectively
manage the days production.
-
Additional
on-site coordination hours on wedding day are available at special
rate of $75.00 per hour and may be required if you have rental
items that needs to be collected at the end of the event on behalf
of other vendors.
-
Rehearsal
(one hour) may be reserved one month prior to your wedding date
at most venues.
-
This
package is not applicable to Loulu Palms Estate
"We're
Tying The Knot Full Service Coordination - $3950 plus tax
Your "one stop shop" for wedding
planning! This package
is truly for couples that just don't have time (or want to) attend
to all the intricate details in planning a wedding.
- Coordination
services commence upon receipt of signed contract and retainer
with an average pre-planning time of 110-120 hours
- Assisting
with vendor arrangements based on clients realistic budget and
preferences.
- Assisting
with "design or theme" of wedding
- Hawaii
Weddings and Events will prepare a custom floor plan of the
reception based on your requirements (head table, number of
guests, dance floor, type of menu, etc.)
- Hawaii Weddings and Events will take care of ordering your rental
equipment (tent, tables, chairs, linen, china, glassware, etc.)
based on your specific event needs to ensure that nothing is
overlooked or duplicated by caterer and that set-up and
breakdown is achievable within the given time frame.
- Assisting
with menu planning
- Preparation
of detailed spending plan (ie: otherwise known as budget)
- Hawaii
Weddings and Events will follow-up directly (via telephone
consultation e-mail or in-person meetings) on a monthly basis to ensure you are kept on track with your wedding
planning and provide you with "homework" assignments
that are prioritized for you along the way.
Starting at 3 months prior to wedding day, meetings or
teleconference calls are every two weeks.
- In
depth review of all vendor contracts and reconfirmation of all
vendor services as well as payments
- Preparation
of detailed timeline that not only includes the day of the
wedding, but includes your monthly meetings, deadlines leading
up to your wedding day (when vendor payments are due, pick up
tuxedos, final counts, etc.
- Assisting
in final program for the wedding day that will include specific
details on those involved, song selections, timing that is also
appropriate to your entertainment, menu, etc.
- Set-up
of reception table (guest book, name list, gift card basket,
etc)
- Distribution
of flowers and vendor payments as needed
- Ensures
ceremony and reception venue are set-up as arranged by the
client
- On-site
wedding coordinator for wedding rehearsal (one hour) and up to
ten (10) hours on wedding day (additional hours available at
$75/per hour) to effectively manage the days production.
*If rehearsal is conducted by minister, may apply
rehearsal time to ceremony day for a total of 11 hours.
- Confirmation
of your event date, and start of consulting services and/or
coordination services will not commence until non-refundable
retainer fee and signed contract are received.
Payment may be made via cash, cashiers check,
personal check ( USA only) or credit card with a 3.5% processing
fee Travel fee of
$50-$75 is assessed for all events outside of Waikiki .
Neighbor Island available with all associated travel
expenses (airfare, car and hotel)
Reservations
and Payments
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